PDF Files

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There will be times when you are working on a specific document in a specific program. You could be working on a flyer or advertisement on Microsoft Office's Publisher and you want to share your work with a peer, a student, or a colleague. Unfortunately, they do not have Publisher installed on their computer. This means that they cannot access or even view your product. How frustrating.

Fortunately, there is a simple solution to this problem. On the newer versions of all Microsoft Office Programs there is a PDF converter. This allows you to convert all of your files into a readily accessible PDF (Portable Document Format) file. This will allow whomever you are sending your file to, to review your product, and add comments to it. This is also convenient when you want your receiver to view your file, but not alter its contents in any way.

To convert your file into a PDF is a very simple process. First you should save your file as its regular format (.doc, .pub., etc.). Once you have done this click File, and then Save As.

After having done this, a new screen will appear prompting you to name your file and designate the saving location. Name the file whatever you want, but before you press save, be sure to change the following. Under Save as type scroll through the options until you come across the option PDF. Select this type of format. Press Save and you have just created a new PDF file of your product!

You can now send this file without the fear of it being changed, and without the fear of your recipient not being able to view the file.

Note: For your recipient to view your PDF file, they will have to have, at minimum, Adober Reader installed on their computer. This is a free program that can be downloaded at Adobe's website here.

If you have any questions about this, or any other STA Blog Post, please feel free to contact us or leave a comment.

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